CANVAS FAQs

How Large is your venue and what is your capacity?
Canvas provides over 10,000 square feet of event space spread on two open levels. We can accommodate 400+ people for a cocktail party or reception and 250+ for a seated reception. Depending on your event, Canvas is more than happy to work with you to design an event for whatever size party you may choose. The space works great for 10 – 400+ people.

What is included in the event rental?
  • 10,000 square feet of event space
  • 12 hour rental period with option to purchase additional hours
  • Two open floors
  • Balcony overlooking event space
  • Bride and groom suite
  • Large kitchen
  • AV System and PA system that can be connected to iPOD’s etc.
  • Multiple projectors
  • Wireless internet
  • Flat screen TV
  • Easy loading and unloading area
  • 60+ parking spaces
  • Cleaning
  • Soft seating at no additional charge

How late can we stay?
This all depends on how long you rent the venue for. Alcohol is cut off at 2 AM, however, the venue can be rented past this time if desired. Please inquire with a Canvas representative.

How much time should I allow for my vendors to set-up and tear-down?
This will really depend on your event and is a great conversation to have with your caterer, the vendors and your planner, if you decide to have one!

Can I decorate the space?
Yes! Canvas is designed to be a space all your own. We want you to customize the space to be what you want it to be. We only ask that you leave it as you found it. If you do decide to utilize the walls by hanging things or for decoration purposes, we require that you talk to us about your plans beforehand and incur the costs to put the space back to its original form.

Does the art stay up during the event or can I remove it?
The majority of the art is meant to stay up during the event. You can take it down and we can organize that for you, however, it will be at your cost, using our vendors.

How do we transition the set-up from ceremony into reception?
This is a great question for your caterer and event planner. There are lots of ways to do this and it will depend on what works best for your event.

Is there outside space? And do we have access to it?
Yes, there is outside space that you can access. We just ask that you stay within the area provided as the building next to us requires us to allow access to their driveway at all times.

How many restrooms do you have?
Canvas has three restrooms that can all be utilized by your guests. They are all unisex.

Are you handicap accessible?
Yes, we are very handicap accessible. We have an elevator if guests need to get to the second floor and have a flat entrance.

When can I have my vendors drop of rentals etc.?
This is dependent on when you are getting access to the space and what is worked out between your caterers. We allow access prior to your rental time as long as you clear it with a Canvas representative.

Who can I talk to for venue needs on the day of event?
There will be a Canvas representative on site during your function that can help you with all your needs. The caterers are also very familiar with the space and can assist you as needed.

Where can our bridal party, guests and family members store things?
There is a bridal room, as well as coat closet downstairs. There are multiple options for this, just let us know your needs.

Do you have a required food and beverage minimum?
No, Canvas has a rental fee and has no food and beverage minimum. Food and beverage is worked out with your caterer.

Can we bring our own alcohol?
Yes! We just require that you have a licensed individual serving. Canvas does not allow for a self-service bar. If you choose to go this route, you will need to obtain a banquet permit and provide insurance for your event.

Are we required to use your preferred vendors?
You are required to use our preferred caterers, however, while we strongly recommend that you use our preferred rental company you are not required to use them. If you choose another rental company please have your caterer let us know. All other vendors recommended by Canvas are just recommendations and not required.

Do we have to clean-up following the event?
We have a cleaning crew come in after your event but we require that you take all of your personal belongings and have all your vendors clean up before we send our cleaning crew in.

What vendors do you provide for the event?
We provide a list of preferred caterers that we ask you to choose from. All other vendors are preferred but not required. We are happy to give advice on vendors we love, just ask!

Can you hold a date for me?
We are happy to hold a date for you. If you wish to hold a date, we require 50% of the deposit, which will be applied to your total event cost. We will hold the date for up to two weeks. This gives you first right of refusal if someone else wants your same date.

Are deposits refundable?
Yes, depending on when you cancel.

Written Cancellation Notice Received Refund
31+ days before Event Date 50% of Rental Fee
16-30 days before Event Date 37.5% of Rental Fee
0-15 days before Event Date 0% of Rental Fee

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If we are holding a wedding ceremony in your space can we do a rehearsal?
Yes! As long as the space is not rented, we are happy to hold a rehearsal. You are also welcome to rent the space on an hourly basis for your rehearsal if you are wanting to make sure you can access the space. We are happy to work with you to find the right time to rehearse.

When do we have to pay our balance?
Your initial balance is paid at the time of booking. If you have an additional balance or require additional needs from the event space, we will charge you prior to your event. If expenses are incurred after the party is over, you will be required to pay your balance following your event.

Is there parking?
Yes! Canvas has 60+ parking spots dedicated to the building and an abundance of street parking.

Can we have a live band?
Of course, we encourage it!

Do you require a damage deposit?
There is no damage deposit required, however we require to have a valid credit card and signature on file that will be used to cover any outstanding charges or damages.

Is furniture included with our rental?
Yes! The furniture that is in the space is included in the rental. You are more than welcome to use the furniture however you would like or we can remove it for you at no additional charge.

Do you have tables and chairs for our event?
No! You will have to rent your own tables and chairs, however we or your caterer can point you in the best direction to get the perfect tables and chairs.

Who sets up our ceremony chairs and reception tables?
Your vendors can do this for you, or you can work this out with the caterers. We can also provide people to help for an extra fee.

Can we bring in outside furniture?
Yes! Canvas is designed so you can model your event how you best see fit. We are happy to suggest vendors for this. Your preferred caterer can also help with this. You just need to let us know who your vendors are and make sure that your vendors pick up the furniture at their allotted time.

Do you have air conditioning and heat?
Canvas provides air conditioning and heat.

Where can guests smoke?
Guests can utilize the outdoor areas to smoke. There is absolutely no smoking inside the facility.

Do you allow candles?
Yes! We allow votive candles, which are enclosed in glass, in easily monitored places.

Do you allow confetti or rice?
We prefer you to refrain from these types of items. If you would like to used them, please be aware that there might be an extra cleaning cost.

Do you have a PA system for iPods or speeches?
Yes! We have a full PA system with iPod hook up and multiple microphones.

Do you have a projector/TV for slide shows or presentations?
Canvas has a TV and projector. We can help with slideshows and presentations. We have a full system and if it is not enough and you need more, we can help with that as well! Just ask us!

Do we need event insurance?
This is always a good idea and in some cases will be required. It will be on a case by case basis and we will let you know if you need it!

Do we need to hire a planner or day-of-coordinator?
This is definitely not required, however we fully recommend it as it will make your event less stressful and more FUN! Let us know if you need a recommendation!